+374 10 575121 info@dialog.am

Office Manager


Duration – long term with probation period

 

Location – Yerevan, RA

 

Job description: Concern-Dialog CJSC is seeking a qualified person who will effectively perform the Office manager’s duties.

 

Job responsibilities:

 

  • Responsible for day-to-day office operations, procedures related to Director;
  • Collaborate to maintain the Director’s calendars, coordinate and schedule meetings;
  • Respond to e-mail inquiries in a timely and professional manner; distribute letters directed to the employees, make photocopies, scans of the necessary     documents;
  • Be responsible for monthly reports of clients’ timesheet calculations, sending them to clients and follow continuously the fulfillment of all the steps from   confirmation of timesheet calculation to payments;
  • Provide historical reference by developing and utilizing filing and retrieval systems;
  • Record meeting discussions within the team; provide oral translations from English, Russian into Armenian, and vice versa.
  • Prepare, modify and produce reports, letters, and memorandums, press release
  • Prepare and organize pre-meeting and post-meeting materials and reports as needed;
  • Manage physical and network-based files and documents;
  • Greet visitors, organize accommodation/ticketing for the executive team, assist with event planning;
  • Answer and route phone calls and emails for the Director;
  • Be responsible for website maintenance activities;

 

Required qualifications

 

  • University degree, university degree in the applicable field is an asset;
  • At least 3 years of equivalent work-related experience;;
  • Excellent writing and communication skills;
  • Fluency in Armenian, Russian and English languages; knowledge of French, German or other foreign languages would be an asset.
  • Knowledge of and experience in using office productivity software (word, presentation, e-mail clients, spreadsheets), as well as knowledge of calendar and   scheduling software;
  • Ability to represent the company and the CEO with poise and confidence, as well as to remain focused and professional in an ever-changing, fast-paced   environment;
  • Strong interpersonal skills and good judgment;
  • Ability to work under pressure, as well as keep information confidential
  • Proven ability to work independently to achieve accomplishments;
  • Ability to communicate effectively with all levels of employees and outside contacts.

 

Remuneration / Salary

 

Highly competitive

 

Application procedures:

 

 

All interested and qualified candidates are invited to submit their CVs to: career@dialog.am. Please indicate the position title in the subject field of the mail. Only short-listed candidates will be invited for the interviews. Selected candidates will be notified of the interview dates directly. 

 

Opening date:  29 September 2017

 

Application deadline: 14 October 2017